Venue Hire Terms & Conditions

Kinetic Studio Venue Hire Terms & Conditions

1. Booking & Payment

1.1. A booking is confirmed only upon full payment (and any required bond) and acceptance of these Terms.
1.2. All payments are non-refundable, except where agreed in writing.
1.3. Exceeding your booked time will incur additional charges at the current hourly rate. Set-up and pack-down must be completed within your booking time.
1.4. A security bond (if requested) must be paid before access and will be refunded if no damage or extra cleaning costs arise.
1.5. All hire is subject to availability and the Owner’s discretion.

2. Use of Premises

2.1. The Hirer may only use the premises for the agreed purpose and must comply with all New Zealand laws and Auckland Council regulations.
2.2. Subletting or sharing the premises without prior written consent is prohibited.
2.3. The Hirer is responsible for ensuring the safety, order, and conduct of all attendees and for complying with Kinetic Studio’s policies at all times.
2.4. The Hirer must not use the premises in a way that causes nuisance, noise complaints, or disturbance to neighbouring businesses or residents.
2.5. Any promotional material must not use Kinetic Studio’s name, logo, or brand without written permission.

3. Health & Safety

3.1. The Hirer is legally responsible for the health and safety of all attendees during the hire period.
3.2. The Hirer must keep emergency exits clear at all times.
3.3. Any incidents, injuries, or hazards must be reported immediately to Kinetic Studio.
3.4. Children under 18 must be supervised at all times by the Hirer. The Hirer is responsible for meeting all child safety and chaperone obligations.
3.5. No smoking, vaping, candles, incense, pyrotechnics, or open flames are permitted on site.

4. Duty Manager & Staffing

4.1. Where the Owner assigns a Duty Manager, their role is monitoring and enforcing compliance with safety and venue rules.
4.2. The Duty Manager may terminate the event immediately if serious breaches occur (e.g., unsafe conduct, licensing violations, overcrowding).
4.3. The Hirer remains fully liable for all obligations under these Terms, regardless of whether a Duty Manager is present.

5. Alcohol

5.1. All alcohol service and consumption must comply with New Zealand law and Kinetic Studio’s alcohol policy.
5.2. The Hirer is responsible for obtaining any required licenses or permits and ensuring all attendees comply with these obligations.
5.3. The Owner reserves the right to terminate the event without refund if alcohol rules are breached.

6. Liability & Indemnity

6.1. The Hirer is liable for all loss, damage, or costs caused by themselves, their attendees, or their contractors.
6.2. False fire alarms or emergency callouts triggered by the Hirer will result in full recovery of callout fees.
6.3. The Hirer indemnifies the Owner against all claims, losses, costs, or legal proceedings arising from their use of the venue, except where caused by the Owner’s negligence.
6.4. The Owner accepts no liability for injury, loss, or damage to persons or property, except as required by law.
6.5. The Owner is not responsible for any items left behind after the event.

7. Equipment & Facilities

7.1. Studio equipment (e.g., sound systems, mirrors, lighting, furniture) may only be used with prior permission and must be treated with care.
7.2. The Hirer must bring their own devices, cables, or adaptors if required for music playback.
7.3. Any damage or technical faults caused by misuse will be charged to the Hirer.

8. Insurance

8.1. The Hirer is strongly advised to hold Public Liability Insurance to cover accidents, injury, or damage during the hire period.
8.2. The Owner’s insurance does not extend to the Hirer’s activities, attendees, or equipment.

9. Cleaning & Damage

9.1. The venue must be left in a clean and tidy condition. All rubbish must be removed by the Hirer unless otherwise agreed.
9.2. Additional cleaning costs (minimum $100) and any repair costs will be charged to the Hirer.
9.3. Food and drink are not permitted in the studio spaces except water bottles.

10. Cancellation & Termination

10.1. The Owner reserves the right to cancel or terminate any booking due to unforeseen circumstances or breach of these Terms. A full refund will be provided if cancellation is by the Owner (except in breach cases).
10.2. Hirer cancellations within 7 days of the booking date are non-refundable.
10.3. Serious breaches of safety, conduct, or payment obligations may result in immediate termination without refund.

11. General

11.1. These Terms are governed by New Zealand law.
11.2. Any disputes will be resolved in good faith or through the New Zealand courts if necessary.
11.3. The Owner reserves the right to update these Terms from time to time.

Acknowledgment

By proceeding with payment and booking, the Hirer confirms they have read, understood, and agree to these Terms.

Contact: info@kineticstudio.co.nz