Kinetic Studio Booking, Hire & Event Terms & Conditions

1. Booking & Payment

1.1 A booking is confirmed upon payment of any required deposit and acceptance of these Terms and Conditions.

1.2 Unless otherwise agreed in writing, all payments are non-refundable.

1.3 Any remaining balance must be paid in full by the due date specified by Kinetic Studio.

1.4 Any booking is subject to availability and Kinetic Studio's approval.

1.5 Set-up and pack-down time must be completed within the booked time unless otherwise agreed in writing.

1.6 If the hirer exceeds the booked time, additional charges may apply.

2. Cancellation

2.1 Cancellations must be made in writing.

2.2 Cancellations within 7 days of the booking date are non-refundable.

2.3 Kinetic Studio may cancel or reschedule a booking where required due to safety, operational, legal, licensing, building, or circumstances beyond its reasonable control.

3. Use of Premises

3.1 The premises must only be used for the agreed purpose.

3.2 The hirer is responsible for ensuring all attendees comply with health and safety requirements, venue rules, and applicable laws.

3.3 The hirer is responsible for the conduct of all attendees, contractors, performers, suppliers, volunteers, and guests associated with the booking.

3.4 The hirer must not exceed the maximum occupancy limits of the premises.

3.5 Emergency exits, accessways, fire equipment, and evacuation routes must remain clear at all times.

3.6 The hirer must not sublet, transfer, assign, or share the booking without Kinetic Studio's written approval.

3.7 Kinetic Studio's name, logo, brand, or promotional material must not be used without written approval.

4. Health & Safety

4.1 The hirer is responsible for the health and safety of all persons attending or participating in their activity during the booking.

4.2 Any incident, injury, hazard, damage, or near miss must be reported to Kinetic Studio as soon as possible.

4.3 Children under 18 must be appropriately supervised by the hirer at all times.

4.4 Smoking, vaping, candles, incense, pyrotechnics, open flames, hazardous substances, or dangerous activities are not permitted unless approved in writing. The hirer will be liable for any unauthorized activity that leads to external costs such as Fire call out fees.

5. Damage & Liability

5.1 The hirer is liable for any damage, loss, cleaning costs, repair costs, replacement costs, callout fees, or other expenses arising from their use of the premises.

5.2 The hirer is responsible for any damage, loss, injury, claim, or cost caused by their attendees, contractors, performers, suppliers, volunteers, or guests.

5.3 Kinetic Studio accepts no responsibility for loss, theft, injury, or damage to persons or property except where required by law.

5.4 All personal belongings, equipment, costumes, merchandise, props, and other property are brought onto the premises at the owner's risk.

6. Cleaning & Pack Down

6.1 The premises must be left in a clean and tidy condition.

6.2 Additional cleaning, rubbish removal, repair, replacement, or reinstatement costs may be charged to the hirer.

6.3 Any agreed cleaning fee is additional to damage, excessive cleaning, rubbish removal, or reinstatement charges.

6.4 Food and drink may only be consumed in approved areas unless otherwise agreed.

7. Noise & Compliance

7.1 The hirer must comply with all Auckland Council bylaws, building requirements, venue rules, and reasonable directions from Kinetic Studio staff.

7.2 Activities must not create excessive noise, nuisance, disruption, or interference to neighbouring businesses, residents, building occupants, or any other classes, events, bookings, or users of the premises.

7.3 The hirer must respect shared areas of the building, including entrances, hallways, stairwells, lifts, bathrooms, and common spaces, and must not obstruct access for other users of the premises.

7.4 The hirer is responsible for ensuring attendees remain within the areas included in their booking and do not interfere with the operation of other bookings, classes, events, tenants, or businesses within the building.

8. Alcohol

8.1 As a licensed premises, all alcohol service and consumption must comply with New Zealand licensing laws and Kinetic Studio's alcohol requirements.

8.2 BYO alcohol may only be permitted where approved by Kinetic Studio and subject to any applicable conditions.

8.3 Kinetic Studio may stop alcohol service, remove alcohol, refuse service, or terminate a booking where alcohol-related conduct creates safety, legal, licensing, or operational concerns.

9. Insurance

9.1 The hirer is responsible for obtaining any insurance they consider necessary, including Public Liability Insurance where appropriate.

9.2 Kinetic Studio's insurance does not extend to the hirer's activities, attendees, contractors, equipment, or property.

10. Photography & Recording

10.1 Kinetic Studio may photograph, film, record, or monitor activities occurring on the premises for promotional, operational, security, archival, or compliance purposes unless otherwise agreed in writing.

10.2 The hirer is responsible for obtaining any participant, performer, parent, guardian, or attendee consent required for their own photography, filming, recording, or promotional use.

11. Force Majeure

11.1 Kinetic Studio is not liable for cancellations, delays, or inability to provide services due to events beyond its reasonable control, including natural disasters, severe weather, power outages, government restrictions, emergencies, building closures, utility failures, or other unforeseen events.

12. Termination

12.1 Kinetic Studio reserves the right to terminate a booking immediately if these Terms and Conditions are breached, safety concerns arise, venue rules are not followed, payment obligations are not met, or unlawful behaviour occurs.

12.2 No refund will be payable where a booking is terminated due to breach, misconduct, safety concerns, or unlawful behaviour.

13. Changes

13.1 These Terms and Conditions may be updated from time to time.

13.2 The latest version will be available on Kinetic Studio's website.

14. Acceptance

14.1 By making a booking, making payment, accepting an invoice referencing these Terms and Conditions, attending an event, using the premises, or entering the premises, the hirer agrees to these Terms and Conditions.

14.2 The person making the booking confirms they have authority to accept these Terms and Conditions on behalf of any organisation, group, business, attendees, or participants connected to the booking.

15. Contact

15.1 Email: info@kineticstudio.co.nz

15.2 Website: www.kineticstudio.co.nz